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What Is a Gantt Chart and How Do You Use It?

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Gantt charts are an essential aspect of project management since they allow you to keep track of project activities' progress.

The Gantt chart started as a simple layered bar chart that was updated as the project timeline progressed. They were challenging to work unless the agile management system stepped in.

Gantt Charts grew into something substantial over time. Gantt chart applications had to step up their game, and Agile project management was introduced.

It is indeed why you have project management software like LeoSquad, which can do a lot more with your Gantt charts. There's no need to rely on an out-of-date, restrictive Excel Gantt chart design any longer.

Gantt charts by LeoSquad offers a lot of features to manage and look into your task progression. With LeoSquad's Gantt Chart, you can visualize:

  • Your project's schedule
  • What are the tasks of a project?
  • Who is responsible for these tasks?
  • The task's start and finish times
  • The order in which the tasks should be completed
  • How do these project tasks intersect and connect?

How Do You Create Gantt Charts?

  • Identify Crucial Tasks

Begin by making a list of tasks that must be completed.

You can accomplish this by breaking down project tasks into smaller portions utilizing your work breakdown structure.

Then, based on the method, you should label them.

Make a note of the expected start date and the duration of time to finish each project.

 

What is a Gantt Chart and How do you use it? Source: leosquad.com

 

  • Determine Task Relationships

Some actions may be sequenced while drawing out a project plan.

Consider the following example:

  • Before you begin the next assignment, you may need to finish a few others.
  • Alternatively, some jobs cannot be accomplished until the previous tasks, also called 'linear tasks,' are completed.

In a Gantt chart, however, linear tasks aren't the only type of association.

Some tasks occur simultaneously, which are called parallel tasks.

Determine which task operations in your project are parallel and linear.

Recognize which tasks are interdependent and write down the relationships between them.

This will assist you in effectively organizing and scheduling tasks.

  • Input Tasks into a Gantt Chart Software

You can either draw a Gantt chart by hand or use internet-based Gantt chart software to do so.

There are several free Gantt chart designs available online for Microsoft Excel. Simply enter any task, subtask, or recurring task onto the page, and Excel will handle the rest.

However, LeoSquad's Gantt chart is amongst the best available in a virtual workplace.

  • Track Project Progress

Your Gantt chart will change as your project progresses.

Every moment a task is done, update your Gantt chart timeframe. This will ensure that everyone on your team is up to date on the project's progress.

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Leo The Lion