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How to Manage Meetings using LeoSquad?

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An effective meeting is one that brings together a small number of people for a specified reason, such as discussing and sharing information to achieve a specific goal. 

The end result could be the formation of a plan, a list of ideas, or a conclusion on an urgent issue.

How to plan and run effective meetings?

Determine if the meeting is necessary

Meetings require time and should only be used when everyone needs to talk at the same time.

Consider what you want to achieve, how many individuals will be involved, and how much time you'll need. 

Before scheduling and holding a meeting, examine if the same effect can be achieved by circulating a memo, sending a fast email or Slack message, or adding the information in an email or Slack message.

Set a clear Agenda

One of the first things you should do to prepare is to have a clear aim for what you want to achieve with the meeting, so make sure you establish an agenda to keep the meeting on track. 

An agenda is a list that lists the key subjects to be covered during a meeting, as well as who will be in charge of each section.

To encourage staff to stay focused, some agendas with detail on how much time should be spent on each issue needs to be drafted.

A precise agenda aids the in charge of the meeting in planning how they will distribute information and request comments.

Sending out your agenda before the meeting can act as a helpful reminder if you want individuals to come prepared with suggestions.

 

How to Manage Meetings using LeoSquad? Source: leosquad.com

 

Come up with a Schedule

Setting a time limit for the meeting and announcing it to staff is an important aspect of encouraging everyone participating to be more effective with their time.

Not only that, but starting and concluding meetings on time establishes a standard for everyone and demonstrates that you value your employees' time.

Set a positive and productive tone

Setting a productive and positive tone for a meeting from the start can assist others to feel at ease contributing and encourage active listening.

Begin by going over the agenda and examining the meeting's goals. Then, for recent tasks that staff has completed, consider giving thanks or providing good feedback.

Take Notes and Share Minutes

Avoiding misconceptions and keeping everyone informed is as simple as taking accurate notes about what was discussed and decided. 

Agendas, objectives, and meeting minutes will ensure that everyone is on the same page regarding duties, deadlines, and other critical project or company specifics.

It's best to utilize a template for organized notes to take accurate meeting minutes. Include the meeting's date, time, attendance, and absentees. 

Write a brief description of the actions done, an explanation for the decision, and any counterarguments when describing each item on the agenda.

All records should be neutral and written in plain language so that anyone reading the minutes can understand them.

Leo The Lion

Leo The Lion